Grant Budget vs. Actual

Paste your grant budget and spending to date. See percent spent against time elapsed, projected spend at the end of the period, lines that are over or at risk, and how much has moved between lines. Runs entirely in your browser; nothing is uploaded.

Budget lines (CSV with columns Grant, Line Item, Budget, Revised Budget, Actual to Date, Encumbered; Grant, Revised Budget and Encumbered are optional; optional Period Start and Period End override the dates below for that grant)

Open a CSV file

Organization name (for the report)

Grant period start

Grant period end

As-of date

Pace tolerance (percentage points)

Transfer warning above (% of approved budget)

Not accounting advice. This compares the numbers you enter against straight-line time elapsed. Real spending is often uneven (salaries are steady, equipment is bought once), so a pace flag is a prompt to look, not a finding. The 10% transfer check reflects a common federal rule (2 CFR 200.308, for awards above the simplified acquisition threshold) and is a default only; your award terms and your funder's rules decide what needs prior approval. Check figures against your accounting system before sending a report.